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Sunday, December 22, 2024

time management

    With countless tasks to juggle, from client meetings and property showings to negotiations and paperwork, real estate agents need tools that can help streamline their workflow.

    Here are some of the best time management apps for busy real estate agents and why they are essential.

     

    1. Trello:

    Trello is a versatile project management tool that uses boards, lists, and cards to help you organize tasks visually.

    For real estate agents, Trello can be used to track client interactions, manage property listings, and coordinate marketing campaigns.

    Its intuitive drag-and-drop interface makes it easy to move tasks through different stages of completion, ensuring nothing falls through the cracks.

    2. Evernote:

    Evernote is a powerful note-taking app that helps you capture and organize information from multiple sources.

    Real estate agents can use Evernote to store client details, property descriptions, and meeting notes.

    With its robust search functionality and ability to sync across devices, you can access your notes anytime, anywhere.

    3. Google Calendar:

    Google Calendar is an essential tool for scheduling and managing appointments.

    Its integration with other Google services, like Gmail, allows for seamless event creation and reminders.

    Real estate agents can set up multiple calendars to separate personal and professional commitments, ensuring they stay on top of their busy schedules.

    4. Todoist:

    Todoist is a task management app that helps you keep track of daily to-do lists and long-term projects.

    Its simple yet powerful interface allows you to prioritize tasks, set deadlines, and create recurring tasks. For real estate agents, Todoist can be invaluable for managing client follow-ups, property showings, and administrative duties.

    The Get More Listings Scheduled Campaign is shown above. To learn more, Click Here.

    5. Buffer:

    Social media is a crucial component of modern real estate marketing, and Buffer helps you manage your social media presence efficiently.

    With Buffer, you can schedule posts across multiple platforms, analyze performance metrics, and maintain a consistent online presence. This ensures that your social media marketing efforts are effective without taking up too much of your time.

    6. RescueTime:

    RescueTime is a productivity app that tracks how you spend your time on digital devices.

    By providing detailed reports on your activity, it helps you identify time-wasting habits and focus on high-priority tasks. Real estate agents can use RescueTime to optimize their workday and increase productivity.

    By incorporating these time management apps into their daily routines, real estate agents can better manage their tasks, stay organized, and ultimately, enhance their productivity.

    These tools not only help streamline workflows but also ensure that agents can provide exceptional service to their clients, leading to greater success in the competitive real estate market.

    When you have time…below are some marketing tools to help support your success.

    1. Put Your Real Estate Business a Step Above with Your Own Branded Magazin

    Homes & Life Magazine is a customizable magazine with rich, full-color content and a sharp, professional aesthetic. It includes compelling, direct, response-driven articles written by real estate industry experts and engaging lifestyle content. Send out Homes & Life Magazine in Just Minutes – No Minimums Required. Or we’ll ship it to you. Homes & Life Magazine is the ultimate “Coffee Table Lingerer”! …and it costs less than sending a greeting card! – Click Here

    2. The Free 6-Month Done-For-You Strategic Marketing Planner

    The Real Estate Marketing Planner is a powerful 6-Month Guide that strategically defines what marketing to do and when. Four key market segments include niche Markets, geographic farming, sphere of influence, and past clients. – Click Here

    3. The Free Online Real Estate Business Plan

    The Real Estate Business Plan allows you to enter your business goals for the year and get a breakdown of how many prospects, listings, closings, and so on are needed to reach your financial goals.   – Click Here

    4. The Become a Listing Legend Free eBook 

    This image has an empty alt attribute; its file name is Become-A-Listing-Legend-3D-Book-White-274x300.jpg

    Ready to take a vertical leap in your real estate career? If you’re looking for inspiration…and the tools and methods to dominate a market and go to the top in real estate…you’ll find them in this free book. – Click Here

     

      If one of your New Year’s resolutions is to be more productive this spring, look at two tips we’ve rounded up from productivity experts. We think they’re a good place to start.

      1. Quit focusing on the wrong stuff

      Which tasks that you perform in your workday produce the best results? Make a list. Those tasks should be your focus and the rest should either be discarded or handed off to someone else.

      They simply aren’t worth your time and performing them makes you less productive.

      If you need help figuring out what to keep and what goes, “Consider tracking everything you do, the time it takes to complete each task, and the results,” suggests CamMi Pham, at medium.com.

      “Then go back, assess your list to see what did (or didn’t) prove fruitful, and consider your findings to optimize for future tasks.”

      2. Eliminate distractions

      Many of us suffer from distraction-itis. For me, it’s the cute little miniature pinscher that sits on her own chair next to my desk. What a time stealer!

      For many, it’s the phone. The average mobile phone user picks up his/her phone 1,500 times per week, which works out to an estimated 3 hours and 16 minutes daily. (crossrivertherapy.com)

      When eliminating distractions, which is critical to becoming more productive, it isn’t enough to just put the phone in another room. It will still ring when you get a call and chime to notify you of texts and voicemail. 

      The First Time Buyer Series is shown above. To learn more, Click Here.

      Turn it off. The same goes for email on your laptop or desktop. Create a dedicated time to check the phone for messages, to check your email, and to attend to whatever else commonly distracts you during the workday.

      Why?

      “There is clearly a direct connection between the various distractions at work and productivity,” according to Juliet Dreamhunter, a certified goal success coach.

      And the reason we’re so easily distracted? Apparently, our attention span is 8.25 seconds. That’s less than a goldfish’s at 9 seconds, according to Steven Zauderer, CEO of CrossRiverTherapy.

      If it’s an irresistible pup, your kids, or coworkers, use those 8.25 seconds wisely and figure out how to minimize distractions and work at your full capacity.

      May this be the year your productivity soars!

        She keeps track of our grocery lists, knows what music we prefer, keeps us up-to-date on the news, wakes us in the morning, and wishes us sweet dreams at night.

        Yet, Alexa’s true identity is a mystery. But, like duct tape and a Swiss army knife, she’s indispensable to millions of Americans. She’s not without her share of controversy, however. If that’s what’s keeping you from utilizing a smart speaker, perhaps you should reconsider.

        She has some pretty amazing skills

        Out of the box, Alexa can help you with many everyday tasks, But, she has additional skills as well, which are worth digging into.

        “At their simplest, Alexa skills are like smartphone apps. They are created by developers from third-party companies,” according to Alistair Charleton at gearbrain.com.

        “Some skills work entirely on their own, while others are required to make Alexa interact with something else, such as an online service like Spotify, or a smart home product like a Roomba robotic vacuum cleaner,” he notes.

        You’ll find a list of some of the more popular skills at amazon.com.

        Consider creating your own, branded skill. Learn how from Dustin Brohm at massiveagentpodcast.com.

        Launch an SOI Scheduled Campaign, Animal Series, HERE
        Alexa, remind me to stop procrastinating

        Time management is one of our favorite ways to use Alexa.

        Agents who cold-call for a set period of time may find this one handy as well. Ask Alexa to remind you when you can stop. Or, take periodic short breaks and she will remind you when it’s time to get back to it.

        She’ll also help you keep track of everything on your daily calendar when you connect it to your smart speaker. Echo supports the following calendars:

        • Microsoft Exchange
        • Apple iCloud calendar
        • Microsoft Outlook
        • Google G Suite or Gmail
        • Microsoft Office 365

        Just like in those futuristic movies, “Alexa, what’s on my calendar today?” will have her reading it off to you while you shave or put on your makeup.

        Learn how at amazon.com.

        Alexa: admin extraordinaire

        Finally, you can stop all the grunt work and pass it off to “someone” else:

        • Let Alexa send your text messages. Just dictate it to her and off they go. Learn how, here.
        • How many times have you been writing something and wish you had a better word? Alexa will find it for you. She can also offer up definitions for words.
        • Research: From reminding you what riparian rights are to keeping current on COVID-19, Alexa is at the ready.
        • Keep track of the tasks you need to perform for listing or buying clients with an Alexa-created list. Or, you’re at your desk and remembered you’re almost out of milk. “Alexa, put milk on my shopping list,” will let you forget about it and get back to work.
        • Take Alexa on the road with Echo Auto, $49.99 right now at amazon.com. Load her up with the addresses of homes you’ll be touring and she’ll guide you to each one. Shout out to put that milk you need on your shopping list, get the latest weather, news or listen to a motivational podcast while driving to that listing appointment.

        How else can Amazon Echo and Alexa help your real estate business? Check out Alexa for Business. From turning on your video conferencing gear to dialing you into a conference call, we think you’ll love this one.

        There’s no better time than right now to launch an SOI Scheduled Campaign.
        SOI Scheduled Campaigns are on sale for 10% OFF the first month (sale ends 2/6/21)!
        Launch an SOI Scheduled Campaign, Get More Listings Series, HERE

        TO GET STARTED:

        STEP 1: Grab your SOI List.

        If you need assistance with your list, reach out to Cowboy (Director of Scheduled Campaigns) he will help you pull your list together.

        Cowboy’s phone: 877-351-3663. Email: cowboy@prospectsplus.com.

        STEP 2: Choose SOI Campaign, from the Campaign page, select your series, start date, and add your list, HERE.

        And, remember, with Scheduled Campaigns, YOU DON’T PAY until the mailing goes out (cancel or change up until the night before mailing).

        Launch a Scheduled Campaign now, CLICK HERE!

        Need help targeting a specific niche of buyers or sellers? Use our prospect list tools to create the ideal list (it’s easy) or call our support team for assistance at 866.405.3638!

        PLUS: When you have time…here are some helpful resources we’ve made available to support your success.

        1. The Free 12 Month Done-For-You Strategic Marketing Plan

        The Real Estate Marketing Planner is a powerful 12-Month-Guide that strategically defines what marketing to do when. Four key market segments are included, Niche Marketing, Get More Listings, Geographic Farming, and Sphere of Influence. –Click Here

        2. The Free Interactive Real Estate Business Plan

        The Free Interactive Real Estate Business Plan allows you to enter your business goals for this year and get a breakdown of how many prospects, listings, closing, and so on are needed to reach your goals.  – Click Here

        3. Become a Neighborhood Brand

        Become branded in a specific neighborhood with a 12X15 marketing piece sent automatically each month to an exclusive carrier route. Watch this video to learn more or Click Here.

        4. The Free Real Estate Mailing List Guide

        This image has an empty alt attribute; its file name is Real-Estate-Mailing-List-Guide2-3-D-999x1024.jpg

        The Real Estate Mailing List Guide outlines the top tools for generating targeted prospecting lists including Baby Boomers, Empty Nesters, Investors, Lifestyle Interests, High-Income Renters, Move-Up Markets, and more. The Guide also defines done-for-you marketing campaigns to match these markets. –Click Here

        5. Become a Listing Legend Free eBook 

        This image has an empty alt attribute; its file name is Become-A-Listing-Legend-3D-Book-White-274x300.jpg

        Ready to take a vertical leap in your real estate career? If you’re looking for inspiration…and the tools and methods to dominate a market and go to the top in real estate…you’ll find them in this free book. – Click Here

        6. The Free Online ROI Calculator

        This image has an empty alt attribute; its file name is ROI-calculator-b-233x300.jpg

        Consistency and automation are the keys to success. Discover how effective direct mail marketing can dramatically increase your bottom line. Enter your statistics in our Free online ROI Calculator and click the ‘CALCULATE MY ROI’ button to see your results instantly! –Click Here

        7. The Free Real Estate Marketing Guide “CRUSH IT” 

        This image has an empty alt attribute; its file name is CRUSH-IT-Guide-3-d-298x300.jpg

        The “Crush It” Guide includes easy steps to launching an effective direct mail marketing campaign, how to create a targeted prospect list, the perfect way to layout marketing materials for success, seven opportunities available to target in your area right now. –Click Here

        Time is Non-Refundable…Use it With Intention

        It’s amazing how easily we can get distracted and before you know it hours have been lost and your day is behind you.

        Time seems to have the ability to expand and contract based on how we fill it.

        If only two items need to be accomplished in a day, those two items somehow end up taking most of day. Yet when a day is packed with 5 or 6 important tasks to complete somehow it takes the same amount of time.

        Einstein believed that time wasn’t linear.

        In fact he’s quoted saying, “The separation between past, present and future is only an illusion, although a convincing one.”

        Maybe that’s not a bad idea to live by. It certainly makes it easier to focus your attention on the present moment.

        However you decide to focus, make sure you focus with intention.

        Prioritize the tasks that you need to complete each day. Then keep your list handy and in front of you to help you stay focused. If you find yourself getting distracted ask if your distraction trumps the importance of the items on your list.

        With intention guiding you, accomplishing your daily goals becomes easier and more rewarding…

        …and there’s nothing like the feeling you get from crossing items off your list at the end of the day.

        Need help?  Call our team today at 866.405.3638 to put the best marketing tools in place to build your business easily, and cost-effectively.

        © 2024 ProspectsPLUS! | Real Estate Marketing Blog